Postdoctoral Residents

Postdoctoral Residents - OMFS Program

Goals and Objectives - OMFS Program

Goal 1: Excellence in Academics

1. Provide a comprehensive background of didactic instruction and clinical experiences that address the full scope of the practice of oral and maxillofacial surgery.
2. Prepare residents to obtain board certification by the ABOMS.
3. Promote lifelong learners through use of contemporary technology, continuing education, attendance at professional meetings, consultation of journals, and other forms of educational materials.

Goal 2: Excellence in Clinical Care

1. Provide comprehensive oral and maxillofacial surgical care for patients of all ages.

2. Develop and maintain an appropriate level of service to the community by participation in trauma emergency call, cleft lip and palate care, and other patient service programs.

3. Obtain hospital privileges upon completion of the program.

Goal 3 Excellence in Scholarship

1. Encourage and support the participation of faculty and residents in scholarly activities.

2. Encourage and support the attendance of faculty and residents at professional meetings.

Goal 4 Excellence in Service

1. Enhance leadership skills by encouraging resident participation in hospital governance.
2. Foster a spirit of community service through participation in charitable activities of the community and the dental profession.

OMFS Faculty

General Structure of OMFS Program

The OMFS residency program is a 4-year program that awards a certificate of completion in oral and maxillofacial surgery. The program provides a well-rounded and balanced didactic and clinical inpatient and outpatient experience that encompasses the full scope of oral and maxillofacial surgery. Residents develop a solid foundation in patient evaluation, treatment planning, and management. The program fosters an environment for lifelong learning, and scholarly activity, including research and publication.

OMFS residents are required to author or co-author at least one publication or abstract for successful completion of the program.

Postdoctoral Residents - AEGD Program

Goals and Objectives - AEGD Program

TBD

AEGD Faculty 

To Be Determined

General Structure of the AEGD Program

The Advanced Education in General Dentistry (AEGD) Postdoctoral Program will be a 12-month certificate program with an optional second year. The AEGD program will be open to US/Canadian and foreign-trained dentists. It will be a full-time program designed to be rigorous in its clinical and academic components. It will prepare residents to deliver comprehensive patient-centric care patients of all ages, including those with complex and special needs. Residents can expect a collaborative and robust program in contemporary facilities led by experts who uphold the highest standards of teaching and learning in all of the dental specialties.

The program will offer a second-year position for postdoctoral students who are interested in an additional year of training. Second-year residents will have the opportunity enhance their clinical skills and management of patients with more complex needs. PGY-1 students in the AEGD program must submit a Letter of Intent by February 1st to the AEGD Program Director if they are interested in pursuing a second year of training. 

OMFS and AEGD Residents’ Responsibilities

Residents in both the AEGD and OMFS programs are required to assume the following responsibilities:

1. Develop a personal program of self-study and professional growth with guidance from the teaching staff.

2. Participate fully in the education and scholarly activities of their program including the teaching and supervising of predoctoral dental students and residents of a more junior level.

3. As appropriate, participate in institutional programs and activities involving other residents and the medical staff, and adhere to established practices, procedures, and policies of the institution.

4. As appropriate, participate in institutional committees and councils, especially those that relate to patient care review activities.

5. Participate in the evaluation of the quality of education provided by the program.

6. Complete medical records accurately and in a timely fashion.

7. Attend all assigned conferences.

8. Consistently and conscientiously utilize universal precautions and other infection control measures, including immunizations.

Salaries and Fringe Benefits

OMFS Program

AEGD Program

(Salary and benefits are determined by the University as outlined under the terms of the contract with the University.)

Resident Benefits

• Health Insurance
• Sick Leave (up to 12 days per year)
• Educational Leave
• Malpractice Coverage
• Worker’s Compensation
• Immunizations

Vacation:

Vacation is approved for not more than 15 working days for PGY Levels I & II, subject to residency program requirements. Residents are not allowed to take two consecutive weeks at a time. Any variance from this policy must be justified by the Program Director, and approved by the Dean. Except in bona fide emergencies, vacation requests must be submitted in writing by July 31st for review and approval for the current academic year. Timing and scheduling of vacation is at the discretion of the Program Director. In general, there will be no vacations approved in the month of July. OMFS residents may not take vacation during rotations in Emergency Medicine or Critical Care.

Vacation benefits do not carry forward from year to year and must be taken within the current contract agreement year. Unused vacation benefits are not paid upon termination. When leaving on vacation, residents are required to make certain that Thursday conference presentations and other such responsibilities to which they may have been previously assigned are either re-scheduled or covered by someone else.

Other OMFS and AEGD Resident Policies

Moonlighting

Moonlighting is not permitted during the time of the residency. Moonlighting is defined as any activity associated with the practice of dentistry or medicine, from which the resident would receive compensation in cash or kind in exchange for functioning as a private health care provider.

Supervision of Residents in the Operating Room

Supervision of residents in the operating room shall conform to Medicare regulations in all cases, not just in Medicare cases. The rules are as follows: In order to bill for surgical, high-risk, or other complex procedures, the teaching faculty must be present during all critical and key portions of the procedure and be immediately available to furnish services during the entire procedure.

Description of Levels of Supervision

The program director shall provide explicit written descriptions of lines of responsibility for the care of patients, which shall be made clear to all members of the teaching teams. The following classifications of supervision will be in effect:

1. Direct Supervision: the supervising faculty is physically present with the resident and patient.

2. Indirect Supervision:

With Direct Supervision immediately available: the supervising faculty is physically within the hospital or other site of patient care, and is immediately available to provide Direct Supervision.

3. Oversight: the supervising faculty is available to provide review of procedures/encounters with feedback provided after care is delivered by the resident.

Supervision shall be structured to provide residents with progressively increasing responsibility commensurate with their level of education, ability, and attainment of milestones. Supervising faculty members should assign portions of care to residents based on the needs of the patient and the skills of the resident. Based on these same criteria and in recognition of their progress toward independence, senior residents or fellows should serve in a supervisory role of junior residents.

Senior Resident Responsibilities

It is the responsibility of the senior resident to assist and supervise the junior residents. Senior residents are expected to directly supervise junior residents for the aforementioned procedural competencies until the junior resident has demonstrated that they 

are able to successfully and safely execute the procedural task.

Resident Evaluations

All residents will be formally evaluated twice each year by their respective program directors. At this time, the program director will identify any deficiencies and formulate a plan for accomplishing any corrective measures. The program director will meet privately with each resident at the time of their evaluation and review the evaluation form. At the end of this evaluation, the program director and the resident will each sign and date the form, with the resident receiving a copy. The form will be maintained in the resident’s file in the office the program director.

Resident Due Process Procedures

Consistent with the due process procedures set forth in the TTUHSCEP GME Policies and Procedures, the program director will, as appropriate, provide counseling, remediation, censuring, or dismissal of any resident who fails to demonstrate an appropriate level of competence, reliability, or professional standards. Additional TTUHSCEP GME Policies and Procedures regarding due process procedures can be found on the TTUHSCEP website under “GME Policies and Procedures” and include the following:

• Evaluation of Performance

• Disciplinary Actions and PDAR Forms

• Dismissal-Termination Policy

• Adverse Action Appeals Policy

• Disruptive Behavior

• Evaluation of Performance

• Non-Promotion Policy

• Non-Renewal Policy

Grievance Policy

Residents with a grievance related to the work environment or other issues related to the training program, program faculty, or other staff will find guidance and specific guidelines in the document entitled “Grievance Policy”, which is also found on the TTUHSCEP website under “GME Policies and Procedures”. 

Complaints - CODA

In compliance with policies of the Commission on Dental Accreditation (CODA), residents will be notified at least annually of the opportunity and the procedures to file complaints with the Commission. The program will maintain a record of resident complaints received since the last comprehensive review of the program.

Procedures for filing complaints to CODA are as follows:

The Woody L. Hunt School of Dental Medicine (WLHSDM) will notify residents at least annually of the opportunities and procedures for filing complaints with the Commission on Dental Accreditation. This will occur through emails and through postings on the WLHSDM website. Documentation of emails and website postings will be available for review during the site visit.

At least 90 days prior to the site visit, the following statement will be posted on the WLHSDM website:

The Commission on Dental Accreditation will review complaints that relate to a program’s compliance with the accreditation standards. The Commission is interested in the sustained quality and continued improvement of dental and dental‐related education programs but does not intervene on behalf of individuals or act as a court of appeal for individuals in matters of admission, appointment, promotion or dismissal of faculty, staff or students. A copy of the appropriate accreditation standards and/or the Commission’s policy and procedure for submission of complaints may be obtained by contacting the Commission at 211 East Chicago Avenue, Chicago, IL 60611‐2678, or by calling

1‐800‐621‐8099 extension 4653.

Compliance with Accreditation Standards

A record of any faculty or staff complaints regarding the WLHSDM’s compliance with accreditation standards will be maintained in the WLHSDM Office of Academic Affairs. It will be available for review during the site visit. It will have the following components:

• Date and nature of the concern;

• Determination of whether the complaint originated from faculty or staff;

• Responsible WLHSDM Office (e.g., Student Affairs, Academic Affairs, Clinical Affairs, etc.)

• A record of the assessment made;

 Action(s) taken; 

• Re-assessment of the original situation to determine if the issue has been resolved or needs an additional response;

• Resolution (including date).

Log of Residents’ Concerns/Complaints

A record of residents’ complaints will be maintained in the WLHSDM’s Office of Student Affairs. The documentation and ultimate resolution of each complaint will proceed as follows:

• During orientation, residents will be informed of their rights and responsibilities regarding suggestions for improving any aspect of the WLHSDM relative to the campus environment, physical plant, and/or or the educational program. They will also be informed regarding the process for presenting their concerns/complaints.

• Concerns/complaints will be appropriately recorded by WLHSDM staff, using the designated Log. The entry will include the following:

• Date and nature of the complaint

• Class level of complainant (PGY-1, PGY-2, etc.)

• WLHSDM office responsible for resolving the complaint (e.g., Student Affairs, Academic Affairs, Clinical Affairs, etc.)

• A record of the assessment made

• Action(s) taken

• Re-assessment of the original situation to determine if the issue has been resolved or needs an additional response

• Resolution (including date).

The Log of Concerns/Complaints will be maintained by the Program Director and will be available for review during the site visit.