Section 3: Legal Assistance

Students should contact Student Affairs and we will assist the student by connecting them to appropriate and confidential resources within Student Services and/or outside of the institution.

Office of Registrar, Student Records, and Transcripts

The Registrar’s Office houses all student records. Students can request transcripts through this office. Students can also find their academic calendars and forms to update personal contact information such as address and phone numbers.

WLHSDM Academic Calendars can be found on CANVAS Student Portal.

Please visit the Family and Educational Rights and Privacy Act (FERPA) website to see how your records are protected: https://elpaso.ttuhsc.edu/studentservices/registrar/FERPA/default.aspx .

If you have any questions regarding your records, please contact the Registrar, Diana Andrade, at diana.andrade@ttuhsc.edu or call (915)215-4364.

Required Certifications and Trainings

1. Basic Life Support (BLS) - all students must maintain a valid BLS card throughout their time at WLHSDM. Students are required to obtain certification prior to the first day of new student orientation and maintain it throughout their time at WLHSDM.
2. Community Wide Orientation - all students are required to complete this module: https://www.epcc.edu/Admissions/Orientation/community-wide-orientation
3. Criminal Background Check - this must be completed prior to the first day of new student orientation at WLHSDM and repeated if a student steps out of the curriculum for more than 3 months or if there is an arrest (See Policy on Reporting Arrests). Our affiliates may request additional background checks required for clinical rotations.
4. HIPAA training - all students receive training on HIPAA. This will be a live presentation at year one orientation but is a required online module each subsequent year while a student. The Health Insurance Portability and Accountability Act of 1996, HIPAA, requires that covered entities train all members of its workforce, volunteers, trainees and anyone else who represents the organization in privacy and security policies and procedures. Training for new workforce members is done immediately upon hire/matriculation and annual refresher training is assigned via online Asynchronous Course Management Engine (ACME). Review of HSCEP OP 52.09, Confidential Information, http://elpaso.ttuhsc.edu/opp/_documents/52/op5209.pdf , and a signed Confidentiality Agreement, http://elpaso.ttuhsc.edu/opp/_documents/52/op5209b.pdf , is required as part of orientation and an updated signed agreement is required each year. See link for details on privacy training standards, https://elpaso.ttuhsc.edu/hipaa/forms.aspx. The U.S. Department of Health and Human Services states that organizations are required to create and utilize “appropriate sanctions against workforce members who violate policies and procedures.” Should a breach occur, TTUHSC El Paso must conduct a confidential and timely investigation of the matter in accordance with TTUHSC El Paso policies to lessen the harmful effect to wronged party to the maximum extent practical.
5. Everyfi - sexual harassment prevention, alcohol education, and prescription drug abuse prevention. Please visit the website at https://admin.fifoundry.net/ttu_health_sciences/sign_in
6. Family Educational Rights and Privacy Act (FERPA) Training - FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”
7. Pediatric Advanced Life Support (PALS) Training - As dental students will be treating pediatric patients as part of their competency requirements; students will be required to take the PALS training moderated at TTUHSC El Paso. The goal of the PALS Course is to improve the quality of care provided to seriously ill or injured children, resulting in improved outcomes.
8. Unconscious Bias Training - This training is required by all students, faculty and staff at TTUHSC El Paso as a way to bring awareness to each individual regarding their own possible biases. By bringing awareness and consciousness to our own individual biases, the following goal would be to work towards dismantling systemic racism and discrimination. This training works to achieve our own DEI statement goals for WLHSDM students.
9. Safety Training Education Program for Students (STEPS) - Accident Prevention (AP), Safety Practices (SP), Emergency Procedures (EP), Infectious Disease and Exposure Prevention (IDEP), and Right to Know (RTK/hazard communication), Lab Safety Essentials training (LSE).
10. Clery Act - Review report prior to the first day of new student orientation: https://www.depts.ttu.edu/clery/reports/2019_Clery_TTUHSC_El_Paso.pdf